Currently, it is challenging to manage an MS 365 subscription effectively for all types of businesses. This doesn’t matter if you are running a small business or a large company. If you have knowledge of how to set up and handle these subscriptions, this can help you save money and keep things secure for getting more work done.
In this article, we have discussed setting up and managing the Microsoft 365 Subscriptions in detail. So if you take the Microsoft Office Course in Delhi, then this will help you implement this procedure in your organization easily. Also, this will help you learn the advanced concepts. Then let’s begin discussing this in detail:
Ways to Set Up and Manage Microsoft 365 Subscriptions
Here, we have discussed the ways in which you can set up and manage Microsoft 365 Subscriptions in detail. If you take the Microsoft Office Online Course, it will help you learn at your own pace from anywhere.
Initial Setup and Configuration
To start using Microsoft 365, first create an account for your company (called a tenant) in the Microsoft 365 admin center. You can buy your Microsoft 365 plan directly from Microsoft or from a trusted partner.
During the first setup:
- You’ll set up your main company domain (like yourcompany.com).
- Create admin accounts.
- Set basic security rules.
One important step is domain verification. This proves that you own your company’s website address. To do this, you’ll add special settings (called DNS records) at your domain provider. After that, you can make custom email addresses and set up your company name inside Microsoft 365.
When adding users, plan carefully so everyone has the right access:
- Give admin roles like Global Admin, User Admin, or Exchange Admin, depending on their job.
- Use clear naming rules and group people by teams or departments to keep things organized.
License Assignment and User Management
You need to give each user the right license so they can use Microsoft 365 tools.
There are two main ways:
- Direct assignment: Works well for small businesses.
- Group-based assignment: Better for bigger companies. Licenses are added or removed automatically when someone joins or leaves a group.
Check license use often. The Microsoft 365 admin center shows which users are using their services. This helps you find licenses that aren’t being used and save money by canceling them.
Subscription Management Best Practices
Check your subscriptions regularly to avoid paying for things you don’t need. Every few months:
- Review user activity.
- See how many licenses are being used.
- Look for ways to save money.
Keep an eye on:
- Renewal dates.
- How are you paying?
- Which departments are using what?
Turn on billing alerts so you’re warned before any renewal. If different departments use Microsoft 365, you can split the costs between them.
Advanced Management Strategies
You can use conditional access rules to keep your system safe and ensure that users can still work easily. Let’s begin to discuss this through an example:
- Asking for the extra login steps that are used for the sensitive apps.
- Limited access
Use Microsoft 365 Groups and Teams for collaboration, but make sure you understand which features need special licenses to avoid problems.
Conclusion
If you are using MS 365, then you need to keep in mind users’ preferences, what you are spending, and how secure the system is. This is why, when all of your setups are clear then this can result in keeping your system secure and productive. This can help make sure that Admin teams are getting their training regularly with the updates that take place in Microsoft 365 and your business’s needs.
